ماهي فوائد التخطيط

ماهي فوائد التخطيط , مما لا شك فيه أن هذا الموضوع من أهم وأفضل الموضوعات التي يمكن أن أتحدث عنها اليوم، حيث أنه موضوع شيق ويتناول نقاط حيوية، تخص كل فرد في المجتمع، وأتمنى من الله عز وجل أن يوفقني في عرض جميع النقاط والعناصر التي تتعلق بهذا الموضوع.

What are the benefits of planning, as planning is one of the first steps that must be taken when starting any work or task, and this data serves to describe what the organization wants to achieve, in addition to what should not be achieved, in addition to that the organization is affected by all Circumstances from the external environment, represented in competitors, laws, and available resources, as well as internal conditions, such as skills, experiences, workforce, and equipment, so through the reference site we will explain what are the benefits of planning.

What is planning

Planning is the process in which goals are set, and people work to determine the necessary actions to achieve these goals. In addition, planning is a major administrative function, which includes making decisions in advance, as well as what should be done, when possible, how It is, and who will do it, an intellectual process that defines the goals of the organization.[1]

Planning Benefits

As in the daily work environment, planning ahead of time will help to achieve it better, it is worth mentioning that rarely any progress has been made by random activity, and therefore planning offers a set of benefits that make work easier, and the following we mention Planning benefits:[2]

Planning provides a guide to action

Since plans may direct everyone’s actions to the desired results, when the procedures are coordinated and focus on some specific results, the results will be more effective, and it is worth mentioning that any organization needs a guide to work on it by the employees.

Planning optimizes the use of resources

Organizations often have few resources, and therefore managers need to make sure that the available resources are used in an efficient manner, to ensure that they are not wasted, and therefore, if the use of these resources is well planned, they will be preserved.

Make effective decisions

When a plan is developed for marketing, understanding what is desired to be achieved with a specific time frame, then planning will help to make the decision better in terms of efficiency, as the failure to take effective decisions will expose the organization to many risks.

Plans provide motivation and commitment

Often people do not get excited when they do not have any clear goal, and therefore, they cannot recognize what is expected of them, but planning reduces a person’s uncertainty about what he is expected to accomplish in a specific time, because there is a motivation that helps to adhere to it.

Plans set performance standards

Planning determines desired outcomes, as well as milestones for progress, and allows flexibility in action. Through the goal-setting process, the manager identifies the organization’s core resource pool, as well as factors that help set standards for good performance.

Planning steps

Planning types

Organizations should develop the best percentage of understanding of how to deal with good business planning, as its sections extend to four types of planning, and they are as follows:[3]

Practical Planning

This type of planning is often described as related to the day-to-day operation of the organization, as operational plans are usually known as plans for individual use or current plans, individual use plans are prepared with the aim of organizing recurring events and activities in one activity, such as: A single marketing campaign, while ongoing plans include policies for dealing with problems, as well as a set of rules and regulations specific to a process, step by step until the desired goal is achieved.

Practical Planning Benefits

Practical planning has some advantages that distinguish it from others, as follows:

• Defining and setting goals is one of the features that have a clear importance in the practical planning process, as it is a set of points for guidance and guidance for all efforts made in the state, which should strive to achieve those goals.
• Practical planning provides the opportunity to predict the climate and the environment, in which the objectives will be implemented, in addition to the importance of forecasting as one of the main elements among the planning elements, because planning happens for the future, and practical planning takes into account the occurrence of many variables.
• Practical planning helps to develop estimates of the best ways and means by which goals can be set and implemented. This also includes setting planning hypotheses, so that the forecast results that the organization will obtain are explored, in addition to preparing the necessary studies and estimates, to contribute to the development of full dimensions of the plan.

tactical planning

Since tactical planning includes plans organized to be used in order to achieve the desired goal, in many cases, the scope of the plan may be for a period of less than one year, and tactical planning differs from operational, in the tactical, the organization asks some specific questions About what should be achieved, in addition to that, operational plans focus on how the organization will achieve the goal, as well as accomplish the mission of the company.

Benefits of Tactical Planning

Tactical plans should focus on the main objectives of the organization, since without them, the activities of the employees will become completely fragmented, and it will be difficult for them to understand how the activities relate to the goals in the end. Therefore, the benefits of tactical planning can be illustrated as follows:

• Tactical planning helps to understand the objectives, decode them and, accordingly, identify the courses of action, which are necessary in order to achieve these objectives.
• It is related to the actions taken on a daily basis, the results of which will cause the company to advance in order to achieve the goals set for the plan, as the tactic is (how), to know the method of implementation.

contingency planning

Contingency planning can be very useful in circumstances that need to change, and although managers should anticipate changes by engaging in one of the basic types of planning, contingency planning is necessary in the moments when it is not possible to happen, and when the business world becomes More complex, contingency planning will become extremely important to participate in and understand.

Benefits of contingency planning

Organizations always have some contingencies, but time pressure is one of the most common, while when prepared, and well planned, the benefits can be achieved in the following:

• Ensure that the institution is in a state of complete readiness, in order to be able to manage the unknown future.
• Contingency planning is one of the most cost-effective ways to deal with such situations.
• Contingency planning is a context-specific response strategy.

Strategic Planning

Strategic planning includes a high-level overview of the entire business, as it is the basis that helps to establish the organization, in addition to determining long-term decisions, and the scope of strategic planning may extend from two years to the next ten years, in addition to the components Essential to the strategic plan, are the vision, mission, and values.

Benefits of strategic planning

It is possible for some to think about the merit of the matter for strategic planning, but it is necessary to ascertain the many benefits that the organization obtains from strategic planning, and its benefits can be explained in the following:[4]

Strategic planning allows organizations to be proactive, as it gives organizations the opportunity to predict their future, as well as prepare accordingly, as through strategic planning, companies can anticipate a range of possible scenarios before they occur, and thus, take the necessary precautions in order to avoid them. Strategic planning creates a sense of the direction in which the organization is going, which contributes to defining realistic goals and objectives, which are in line with the vision, as well as the specific mission of the work. Operational efficiency gives the strategic plan the opportunity to manage the roadmap and, therefore, its relevance to the functional activities of the organization, in order to achieve business objectives. Strategic plans contribute to increasing the enterprise’s profitable market share, whereby organizations can gain a clear view of market trends, as well as consumer segments.

How to plan

Establishing a business plan, which depends on the complex process, in addition to its need for the largest possible number of specific details, before it is presented to the owners of the institution, is one of the most important factors in the work, so it is possible to learn how to plan as follows:[5]

• In the beginning, the name of the project must be specified, in addition to its objective, and the general schedule for it, and therefore, this can be clarified to those in charge of the project.
• Develop a plan of action in the specific context of the project, by writing an introduction, as well as a special background because of the institution’s need for the project.
• One of the most important stages of planning is to educate the team about the process of fixing errors, which the plan may be exposed to, as well as how to respond directly to customers, and market feedback.
• The resources available in the organization should be identified and coordinated, as well as making sure that basic questions are addressed, such as: what percentage of the budget is allocated to that project, which department will allocate the budget, and what team the organization needs.

Planning helps us achieve a number of goals such as

Planning properties

There are many characteristics of all types of planning, and they are explained below:

• Planning helps to set all goals, as well as coordinate them to be viable for implementation, in different societies.
• Planning uses the best methods and methods in a correct scientific manner, with the aim of identifying, studying, and analyzing problems, as well as identifying appropriate solutions to them.
• Planning defines the stages through which work should be done, in addition to the necessary procedures for this, which contributes to the implementation of the plan in the easiest way.
• Work to achieve psychological security, for both groups and individuals within the institution.

Planning Obstacles

It is very frustrating, to develop a workflow plan in the best way, but it fails in the end, so when it is developed, the obstacles that prevent its implementation must be identified, and these obstacles can be the following:[6]

• Weak leadership: In the event that a person is a leader, it does not mean that he has the title only, but this needs good planning, and then expressed clearly, and therefore, the whole team will be able to understand the goal.
• Lack of systems: Having the right systems in order to support planning is essential to success, as systems may include a combination of hardware and software, and if this is not available, it will disrupt planning.
• Inadequate resources and funding: It is possible to have a plan at the highest level, but the necessary resources are not available to implement it properly, besides, the lack of resources may affect marketing, as well as talent acquisition, and new distribution programs.

Obstacles caused by individuals

There are a number of obstacles that result from people’s misbehavior, including the following:

• Lack of commitment to planning: Despite the great interest by individuals in planning, but sometimes, they do not provide a real commitment to this process at all administrative levels, and therefore, we notice that most managers pay excessive attention to solving routine problems throughout the day, which leads to neglect Future opportunities, which may be exploited through proper planning.
• Great Reliance on Experience: It is certain that the element of experience is of great importance in relation to planning, while the problem lies in the manager’s constant focus on his experience only, neglecting all other elements, in addition to his insistence on developing a plan, which is inspired only by his previous experience.
• Resistance to change: It is common knowledge that the main dependence of planning is on the future and its prediction, and therefore, this may cause some changes in the relationships between departments or individuals, but there are people who work to resist that change in order to maintain these relationships.

Obstacles resulting from the difficulty of planning

There are a number of obstacles, which may result from the planning process itself, in addition to being beyond the individual’s will. These obstacles are as follows:

• Inability to obtain certain information: The state of uncertainty when planning for the future, may lead to making access to accurate information a difficult process, because many factors are changing, and therefore, it is difficult to predict that change, and despite this, it is considered The use of accurate prediction behavior is one of the factors that can reduce this difficulty and obtain more certain information.
• Inflexibility: At times, a person is forced to make the plan keep pace with changes, as well as able to accommodate the desired modifications, whether this is related to the internal environment, which has to do with individuals working in the organization who are accustomed to a specific method, or with regard to the policies and procedures applied in the institution, Therefore, the plan must include some flexibility in dealing with the behavior of the institution and individuals.
• Time and Expenses: The performance of the forecasting process may require obtaining expenses, which cannot be reached, and therefore, the logic refers to permanent spending, if the revenues are suitable for what is expected, but sometimes, it is more difficult than that, As time and expenses may become unavailable to achieve the plan properly.

Research on planning and organizing pdf

Planning is one of the basic functions of management, which includes the good preparation of goals, in addition to the formulation of plans in detail, as the purpose of this is to achieve a balance between available resources and needs, in addition to the planning process in which goals are set, and also the necessary strategies are drawn To implement them, in addition to following up the workflow in the institution to the fullest, and it is worth mentioning that planning and organization are among the matters that have been extensively researched for their importance, and can be identified in a clearer way by looking at the research “from here”.

Looking for a full time investment

And here we come to the conclusion of our article after we got to know what planning is, in addition to what are the benefits and types of planning, and we also clarified the benefits of strategic planning, as well as how to plan, as well as the characteristics of planning, and its obstacles.

خاتمة لموضوعنا ماهي فوائد التخطيط ,وفي نهاية الموضوع، أتمنى من الله تعالى أن أكون قد استطعت توضيح كافة الجوانب التي تتعلق بهذا الموضوع، وأن أكون قدمت معلومات مفيدة وقيمة.